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Part-Time Facilities Services Office Supervisor

Company: Sodexo Corporate Services on behalf of eBay/Motors.co.uk

Type of contract: Part-time

Category: Admin/PA

Package: £14,300 pa  / £11 phr

Hours: 5 working hours per day - 25 hours per week. Monday - Friday 9am - 2:30pm ideally, but can be flexible. 5 1/2 hour shift with 30 minute break.

Location: Milton Park, Abingdon

The Job:

  • To fulfil all scheduled and periodic tasks in the completion of the Office facilities duties
  • Be courteous and professional at all time in upholding the expected client operational standards
  • To facilitate with the handling & distribution of incoming & outgoing client post, parcels & courier deliveries in line with operational deadlines
  • To maintain the office horticulture supply of indoor planting and special requests in conjunction with the Sodexo / client supplier.
  • To maintain the office catering stock and special requests in conjunction with the Sodexo / client supplier.
  • To manage the office waste & recycling in conjunction with the Sodexo / client supplier / landlord and complete statutory and periodic reports on waste in
  • To maintain printer toner levels for the office machines, replacing cartridges and paper when necessary.
  • To rectify where possible any identified printer issues and report faults according to escalation process.
  • To maintain stationery stock levels for the office placing orders where necessary in accordance with the clients supplier
  • To manage and co-ordinate with both Sodexo & client suppliers for deliveries into and out from the office.
  • To fulfil storage and retrieval requests for client equipment and associated items across the office locations
    and liaise with delivery agents and contractors as necessary.
  • To ensure that Company, Client and Statutory regulations regarding Hygiene, Safety, Fire and Security are complied with at all times
  • To fulfil / assist with all reasonable ad-hoc client requests associated with Sodexo’s contracted services

 

Person Specification: 

  • Experience of working within an office environment
  • Experience of working a multi task role
  • Experience of working effectively on own initiative and without direct supervision
  • Confident capability in MS Word, Excel and PPT
  • Excellent communication / customer service skills in written and oral English
  • Strong attention to detail
  • Excellent time management skills
  • Strong prioritisation and organisation skills
  • Ability to handle confidential information including confidential disposal
  • Strong record keeping skills
  • Presentable and confident in welcoming visitors and guests into the office
  • Ability to multitask  

 

Competencies:

  • To be able to focus on satisfying the needs of the client / office employees; seeking improvement in customer satisfaction and anticipating their future needs.
  • To understand the financial and commercial drivers of Sodexo's business and how it related to the service contract with the client and to Sodexo's profitability. 
  • To promote & protect the Sodexo brand by demonstrating a broad understanding of our business and inspiring others about the value Sodexo can add to clients.
  • Proficient in MS Word, Excel and with a good command of verbal and written English
  • Capable of prioritising task in accordance with the understanding of the business requisite
  • To look for new and better ways of doing things refreshing current activities and processes and continually looking for new ways to provide innovative solutions to improve service and quality. 

 

Closing date for position is 31st August 2019. 

Vacancy contact email: gilly.davison@motors.co.uk 

Vacancy contact phone: 01235 435 736

 

To apply for this vacancy please get in touch with the recruiter using the details shown above.

Submit Vacancy

Submission Terms and Conditions

Terms and conditions for submitting a vacancy onto Milton Park’s website: www.miltonpark.co.uk

  • This job vacancy must be based only on Milton Park
  • The company must be a Milton Park occupier
  • This job vacancy will remain live for 3 months or until further notice from yourself
  • This upload will be reviewed by the Marketing Manager for MEPC before it is set live, once it is set live you will receive a confirmation email
  • Please endeavour to contact the Marketing Manager to ensure the vacancy is removed once the position has been filled