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Purchasing/Payables & Facilities Admin Assistant

Company: Milton Park

Purpose of the job

Oxitec is a pioneer in controlling insects that spread disease and damage crops. Through world class science it is tackling the major global challenges of keeping people healthy and increasing food production and it is doing so in a way that is sustainable, environmentally friendly and cost effective.

This role is designed to provide the purchase ledger requirements for the company and facility administration.

This is a great opportunity to work for a pioneering biotech company.

 

Responsibilities

Purchasing/Accounts Payable

  • Ensure all order request forms are completed and approved in accordance with the agreed procedures and policy
  • Raise PO in the accounting system
  • Negotiate rates with suppliers & place orders Receive deliveries and collate delivery notes with Purchase Orders
  • Inform departments of goods received
  • Investigate late or incorrect deliveries - supervising the quarantine procedure and dealing with pricing queries
  • Post invoice on system and match against PO
  • Process staff expense claims once approved
  • Process majority of company credit card expense claims
  • Assist with month-end accounting entries e.g. depreciation, prepayments

Facilities Administration

  • Manage facilities email account ensuring requests are actioned
  • Log all facilities requests and ensure progress is noted and achieved against these requests
  • Maintain an annual planned maintenance schedule, review regularly, organise upcoming activities by liaising with internal stakeholders and external suppliers
  • Obtain quotes and raise POs and approvals for all proposed work prior to commissioning
  • Ensure service sheets and document are collected, filed and actioned
  • Alert facilities manager of any emergency breakdowns
  • Monitor facilities related spend
  • Administer all facilities soft services e.g. Cleaning contract, laundry contract
  • Manage and order as required stationery, kitchen supplies & office equipment
  • Liaison with Milton park facilities team
  • Ensure the common and storage areas outside the labs and the entrance lobby are kept in good order at all times

Scientific Equipment

  • Manage an accurate and up to date register of all scientific equipment including asset labelling and recording through liaison with lab managers
  • Ensure all scientific equipment is serviced and maintained including PAT testing

 

Key Qualifications and Skills

  • Must be diligent and organised
  • Have a creative approach to problem solving and the development of solutions
  • Excellent knowledge of MS Excel
  • Ability to work both independently and part of a team
  • Ability to build trust quickly
  • Driven and proactive approach
  • Thrives and is resilient in an environment of change and ambiguity
  • AAT part qualified desirable

 

Key Experience

  • Previous purchase ledger/accounting experience
  • Experience of working in a small team

 

Behaviour

  • Adaptability and flexibility
  • Results orientation
  • Confidentiality
  • Communication skills
  • Teamwork
  • Initiative
  • Analytical skills and problem solving
  • Creativity and innovation
  • Engagement

 

Application Process

If you have any queries about the vacancy or require any further information please contact recruitment@oxitec.com , or by phoning 01235 832393.

To apply for the vacancy, please send your CV to recruitment@oxitec.com and provide details of your salary expectations and your current notice period. Applicants must be able to demonstrate having the right to work in the UK at the time of application Start date: ASAP. As part of any recruitment process, Oxitec Ltd collects and processes personal data relating to job applicants. The organisation is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations. Further details can be found in Oxitec Limited’s Privacy Notice which will be sent to you should you submit an application for the position. 

By submitting your application, you are providing explicit consent for Oxitec Limited to process your personal data for the purpose of recruitment as defined in the above Privacy Notice.

Please note we do not use agencies in our current recruitment process.

To apply for this vacancy please get in touch with the recruiter using the details shown above.

Submit Vacancy

Submission Terms and Conditions

Terms and conditions for submitting a vacancy onto Milton Park’s website: www.miltonpark.co.uk

  • This job vacancy must be based only on Milton Park
  • The company must be a Milton Park occupier
  • This job vacancy will remain live for 3 months or until further notice from yourself
  • This upload will be reviewed by the Marketing Manager for MEPC before it is set live, once it is set live you will receive a confirmation email
  • Please endeavour to contact the Marketing Manager to ensure the vacancy is removed once the position has been filled