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Company: Oxford Biotrans Limited
Oxford Biotrans is pioneering the commercialization of biocatalytic processes for the production of high value speciality chemicals.
The company seeks to appoint an experienced office manager for its office at Milton Park to ensure it runs smoothly and efficiently at all times.
Based at our facilities on Milton Park and reporting to the CEO, the jobholder will have the following main responsibilities and accountabilities:
Providing administrative support for CEO and all staff.
Being first point of contact for the company (phone, reception, etc.). Ensuring all legitimate calls / enquiries are directed to the most appropriate person.
Organising and co-ordinating meetings and travel arrangements for all staff to make the best use of their time. Liaising with Board members to schedule the monthly Board meetings well in advance.
Setting up and maintaining on-line and paper filing systems, etc., including basic HR administration.
Assisting with placing of orders, receiving and dispatching goods.
Handling basic book-keeping including processing invoices, receiving payments, reconciliation etc. (using Xero)
Paying invoices using the online banking system.
Administering the monthly payroll and liaise with the external payroll provider on associated payroll matters.
Administering the online pension provider account, ensuring that the contributions are uploaded each month and general administration to ensure employee details are accurate.
Maintaining the condition of the office and arranging for necessary repairs, liaising with third-party facilities manager and with the landlord. Ensure that the kitchen area is kept well stocked of general refreshments and cleaning items.
Keeping confidential information regarding our business and employees secure to avoid potential conflicts.
Ensuring that the office is a great place to work for all employees.
Typical for all start-up companies, there may be a variety of other tasks outside the main role specification that the jobholder may need to undertake at the request of the company to help move this early-stage business forward.
Previous experience as an administrator / receptionist / PA, organising and co-ordinating senior teams, travel arrangements etc.
Good organisational skills.
Efficient and tenacious.
Good eye for detail.
Self-starter who can quickly take the initiative in problem solving.
Professional and confident, with the ability to work as part of a multidisciplinary team.
Excellent written and verbal communication skills (English language) and numeracy skills.
Computer literate – good level of proficiency with MS Office suite.
Basic knowledge of book-keeping (accounting software and general accounts principles) would be an advantage.
To discuss further, please forward a CV and covering letter by e-mail to Jason King.
Closing Date: 30/01/2019
To apply for this vacancy please get in touch with the recruiter using the details shown above.