Executive Assistant

Who they are

Nexeon are working on some of the most challenging technological problems of our day. They are developing exciting technology with potentially global reach in applications that will directly affect people’s lives. The purpose of the Executive Assistant role is to ensure senior stakeholders are freed of administrative and organisational tasks and concerns in a pro-active, output driven way.

Job Description

As Executive Assistant you will assist the Senior Leadership team with a variety of tasks, including but not limited to;

• Completes a broad variety of administrative tasks for the CEO and executive management team including: Impeccable scheduling and management of complex and continually changing diary across different time zones
• Strategic organisation of meetings, events and tasks to optimise the CEO’s time and productivity ensuring schedule is followed and respected
• Proactive organisation of internal and external meetings including Board Meetings and Executive Team meetings
• Arranging international travel, accommodation, overseas meetings and handling of all logistics
• Laser sharp focus on designing and producing high quality documents, reports and presentations
• Preparation of information for internal and external meetings with staff, Board and outside parties
• Diary and email management, composing correspondence and business meeting reminders of important meetings and events CEO must attend
• Ensure the CEO is prepared with all correct documents and information they needs for important meetings
• Systemised processes and procedures to boost effectiveness
• Attending meetings and capturing actions/minutes to ensure they meet internal governance requirements with proactive follow up of actions with key stakeholders to ensure timely delivery.

The ideal candidate

Executive Assistant Skills, Knowledge & Experience:

• Demonstrable experience supporting C-Level Executives
• A high level of confidence and integrity to be collaborative and team-oriented, must be able to multi-task, have a ‘can do’ attitude and maintain composure under pressure
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and investors
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions